Procedures and Policies

Volunteer Expenses, Subsistence and Travel Policy

The Association reimburses members for expenses necessarily incurred on behalf of the Association.  Expense claims have to be approved by the chair of the most appropriate Association sub-committee. Any doubt in respect of eligibility should be confirmed with the relevant sub-committee chair before costs are incurred.

See the Volunteer Expenses, Subsistence and Travel Policy for more information on how this works.

If at all possible, please use the online expenses claim form. To use the on-line form you need to have a Google account. There is also a PDF version of the form that can be filled in by hand or electronically and them emailed or posted to the Treasurer.

Questions about expenses should be emailed to chair of the most appropriate Association sub-committee, or the Treasurer treasurer@elyda.org.uk.

Complaints Policy and Process

While we hope it will not be needed, the Association has a formal Complaints Policy and Process.

Safeguarding

The Association has extensive documentation on safeguarding children and vulnerable adults attending events organised by the Association and Districts. This includes The Association’s Safeguarding Policy

Privacy

Personal information on members of the association is processed according to the Association's Privacy Statement.